Office Administrator

Job Description:

Office Operations & Facility Management: Oversee day-to-day office functions, ensure a professional and orderly workspace, and manage office supplies and inventory.

Documentation & Correspondence: Handle incoming and outgoing official correspondence, manage emails, draft routine business letters, and organize both digital and physical filing systems.

Import/Export Clerical Support: Assist the management and logistics team with basic paperwork, invoice tracking, filing shipping/export documents, and maintaining records.

Visitor & Vendor Management: Greet clients, vendors, and visitors professionally, direct them to the appropriate personnel, and coordinate with building management (Magneto Mall) regarding facility needs.

Scheduling & Meetings: Maintain executive calendars, schedule internal/external meetings, book conference spaces, and take meeting minutes when required.

Basic Accounts & Coordination: Coordinate with the accounts department for expense tracking, petty cash management, bill processing, and vendor invoice follow-ups.

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