DATA ENTRY / COLLECTION EXECUTIVE

Job Description:

1. Job Summary

Responsible for collecting, entering, updating, verifying and maintaining company data from various sources. The role involves accurate data entry, document collection, record maintenance, follow-up with customers/vendors/field teams, and preparing regular reports for management.

Key Responsibilities

• Collect required data from customers, vendors, employees, field staff and other sources.
• Enter and update data accurately in Excel, ERP, CRM or company software.
• Verify collected information and identify missing or incorrect details.
• Maintain records, files, documents and databases in an organized manner.
• Perform regular follow-up for pending data, documents or information.
• Coordinate with internal departments for data collection and verification.
• Prepare daily, weekly and monthly data reports.
• Maintain Excel sheets, trackers and MIS records.
• Scan, upload and maintain digital copies of required documents.
• Ensure confidentiality and security of company information.
• Check data for duplication, errors and inconsistencies.
• Update customer/vendor/employee records whenever required.
• Prepare status reports and submit them to the concerned supervisor.
• Maintain proper documentation of collected information.
• Follow company procedures, reporting formats and deadlines.
• Perform other data-related administrative tasks assigned by management.

Required Skills

• Good typing and data-entry skills.
• Good knowledge of MS Excel, MS Word and basic computer operations.
• Knowledge of Excel formulas such as SUM, COUNT, IF, VLOOKUP/XLOOKUP is preferred.
• Good accuracy and attention to detail.
• Ability to handle large volumes of data.
• Good communication and follow-up skills.
• Basic knowledge of MIS and reporting.
• Good organizational and time-management skills.
• Ability to maintain confidential information.
• Ability to work independently and as part of a team.
• Willingness to make calls or coordinate with field teams when required.

Qualification

• 12th Pass minimum.
• Graduate in any discipline preferred.
• Diploma/Certificate in Computer Applications is an advantage.
• Freshers can be considered for entry-level positions.
• Relevant experience in data entry, collection, MIS or back-office work is preferred